Hedwig | Rotorua

Privacy Policy

Effective Date: 16 August 2025

1. ๐Ÿ“– Introduction

LOKAI.CO.NZ ("we," "our," or "us") operates lokai.co.nz (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our food ordering and restaurant booking platform.

2. ๐Ÿ“Š Information We Collect

2.1 Personal Information You Provide

When you create an account or use our Service, we collect:

๐Ÿ‘ค Identity Information:
Full name, username
๐Ÿ“ž Contact Information:
Email address, phone number
๐Ÿ  Address Information:
Home address, delivery addresses, billing address
โš™๏ธ Profile Information:
Dietary preferences, favorite restaurants, order history
๐Ÿ’ฌ Communication Data:
Messages, reviews, customer service interactions

2.2 Information Automatically Collected

  • Device Information: IP address, browser type, operating system, device identifiers
  • Usage Data: Pages viewed, time spent on Service, click patterns, search queries
  • Location Data: GPS coordinates (with your permission), general location from IP address
  • Cookies and Tracking: Session data, preferences, authentication tokens

2.3 Information from Third Parties

  • Social Media: Profile information if you connect social media accounts
  • Payment Processors: Transaction details and payment verification
  • Restaurant Partners: Order confirmations, preparation times, availability updates
  • Delivery Partners: Tracking information, delivery confirmations

3. ๐ŸŽฏ How We Use Your Information

3.1 Service Provision

  • Create and manage your account
  • Process food orders and restaurant reservations
  • Facilitate payment transactions
  • Coordinate delivery and pickup services
  • Provide customer support

3.2 Communication

  • Send order confirmations and updates
  • Notify you about reservation changes
  • Respond to your inquiries
  • Send promotional offers and marketing materials (with your consent)
  • Provide important Service announcements

3.3 Service Improvement

  • Analyze usage patterns to improve functionality
  • Personalize your experience and recommendations
  • Conduct research and analytics
  • Develop new features and services
  • Prevent fraud and enhance security

3.4 Legal Compliance

  • Comply with applicable laws and regulations
  • Respond to legal requests and prevent harm
  • Enforce our Terms of Service
  • Protect our rights and property

4. ๐Ÿค Information Sharing and Disclosure

โš ๏ธ Important: We do not sell your personal information to third parties.

4.1 With Your Consent

We may share your information when you explicitly agree to such sharing.

4.2 Service Providers

We share information with trusted third parties who assist us in:

  • Payment processing
  • Food delivery services
  • Customer support
  • Marketing and analytics
  • Cloud storage and hosting
  • Email and SMS communications

4.3 Restaurant Partners

We share necessary information with restaurants to fulfill your orders:

  • Name and contact information
  • Order details and special instructions
  • Delivery address
  • Payment confirmation (not payment details)

4.4 Business Transfers

If we undergo a merger, acquisition, or asset sale, your information may be transferred to the new entity.

4.5 Legal Requirements

We may disclose information when required by law or to:

  • Comply with legal processes
  • Respond to government requests
  • Protect against fraud or security threats
  • Enforce our agreements

4.6 Aggregated Data

We may share anonymized, aggregated data that cannot identify individual users for research, marketing, or business purposes.

5. ๐Ÿ” Data Security

5.1 Security Measures

We implement appropriate technical and organizational measures to protect your information:

  • ๐Ÿ”’ Encryption: Sensitive data encrypted in transit and at rest
  • ๐Ÿ›ก๏ธ Secure Infrastructure: Protected servers and databases
  • ๐Ÿ” Regular Assessments: Ongoing security evaluations
  • ๐Ÿšช Access Controls: Restricted access and authentication
  • ๐Ÿ‘ฅ Employee Training: Data protection education

5.2 Limitations

โš ๏ธ Important: While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. โš–๏ธ Your Privacy Rights

๐Ÿ“‹ Access and Update
View and update your personal information in account settings
๐Ÿ—‘๏ธ Deletion
Delete your account and request removal of specific data
โœ‹ Opt-Out Rights
Unsubscribe from communications and disable tracking
๐Ÿ“ค Data Portability
Request a copy of your data in structured format
โœ๏ธ Rectification
Correct inaccurate or incomplete information

7. ๐Ÿช Cookies and Tracking Technologies

7.1 Types of Cookies

โš™๏ธ Essential Cookies
Required for basic functionality
๐Ÿ“Š Performance Cookies
Help analyze usage and improve performance
๐ŸŽ›๏ธ Functional Cookies
Remember preferences and settings
๐Ÿ“ข Marketing Cookies
Used for targeted advertising

7.2 Managing Cookies

You can control cookies through your browser settings, but disabling certain cookies may limit Service functionality.

7.3 Third-Party Tracking

We may use third-party analytics and advertising services that collect information about your online activities.

8. ๐Ÿ”— Third-Party Services

Our Service may contain links to third-party websites or integrate with third-party services. This Privacy Policy does not apply to third-party services, and we encourage you to review their privacy policies.

9. โณ Data Retention

We retain your personal information for as long as necessary to:

  • Provide our services to you
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
  • Fulfill legitimate business purposes

Account information is typically retained for 3 months after account closure, unless longer retention is required by law.

10. ๐ŸŒ International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information during international transfers.

11. ๐Ÿ‘ถ Children's Privacy

โš ๏ธ Important: Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will delete the information immediately.

12. ๐Ÿ–๏ธ New Zealand Privacy Rights

New Zealand residents have additional rights under the New Zealand Privacy Act (NZPA):

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of sale of personal information
  • Right to non-discrimination for exercising privacy rights
โœ… We do not sell personal information to third parties.

13. ๐Ÿ”„ Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of material changes by:

  • ๐Ÿ“ง Sending email notifications to registered users
  • ๐ŸŒ Posting the updated policy on our Service
  • ๐Ÿ“ข Displaying prominent notices within the Service

Continued use of the Service after changes constitutes acceptance of the updated policy.

14. ๐Ÿ“ž Contact Information

For questions about this Privacy Policy or to exercise your privacy rights, contact us:

๐Ÿ“ง Email: contact@lokai.co.nz
๐Ÿ“ž Phone: +64 (0) 22 0158 334
๐Ÿ“ Mail:
    Lokai Platforms Ltd.
    Privacy Department
    Rotorua, Bay of Plenty, New Zealsnd

๐Ÿ›ก๏ธ Data Protection Officer: [If applicable]
๐Ÿ“ง Email: dpo@[yourcompany.com]

16. ๐Ÿ“… Effective Date and Last Updated

This Privacy Policy is effective as of 16 August 2025 and was last updated on 16 August 2025